Book Guidelines

Listed Page Count

Use the page number printed on the last page of the book.

This might not be the same as the physical number of pages, which might include unnumbered pages at the beginning or end of the book.

Date

Dates should be added in the format YYYY, YYYY-MM, or YYYY-MM-DD.

Try to be as precise as possible. If the exact date is unknown just the year is sufficient.

If more than one date appears on the book, please include them all.

If you add only one, please ensure it is the latest copyright date.

Font

This information can often be found on the book's copyright page, or the back cover.

Dimensions

Enter the physical dimensions of the book. Select your preferred unit of measurement from the dropdown menu on the right.

Please link a Discogs artist, release, or label page where there is a commonality with the data or it makes sense to do so.

Adding a YouTube link here will display the video in the right-column (this could be an audio recording or other video related to the book).

We don't accept links to review pages, email addresses, shops or online stores, poor quality fan pages, or pages that are not directly accessible (e.g. require a log in or payment to view).

Format

This describes the physical form of the book (e.g. paperback, hardback, journal)

The same work in different formats should be entered into the database as separate items.

Use the Notes field to add more description for unique items if needed.

Click 'Read More' for full list of Format Definitions

Book Format Definitions

Audiobook
An audio recording of a book read aloud, usually on CD, cassette.

BARD Cartridge
Abbreviation of Braille and Audio Reading Download service. Digital audio recording of books that can be transferred to a USB cartridge and played on a Digital Talking Book Machine (DTMB).

Bedsheet Magazine
Also known as large pulp. Standard bedsheet size is usually 9x12” (24x30cm), although this can vary between publications.

Board Book
Children’s book printed on thick cardboard.

Box Set
Also referred to as a boxed set. A set (two or more) of books packaged in a box and offered for sale as a single unit. Typically the works of a well-known author, or series.

Broadside
Large, one-sided sheet of paper, traditionally used as posters for events, advertising, or commentary.

Chapbook
Paper-covered booklets usually printed on a single sheet folded into 8, 12, 16, or 24 pages, traditionally a type of street literature printed around the 16th century in Europe.
Chapbook has also come to be used for publications up to about 40 pages, usually poetry, bound by a form of saddle stitch. More often referred to in the UK as pamphlets.

Club Edition
Also known as Book Club Edition (BCE) or Book of the Month Club Edition (BOMC). Printed by a “book club”, usually with cheaper materials than the original publisher. Generally not priced, may have a blank box where barcode usually appears. The name of the book club can often be found on the copyright page.

Codex
An ancient book of one or sheets of papyrus or parchment folded together. Came as a replacement to a papyrus roll, or scroll.

Digest
A book or periodical containing summaries or synopses from other publications.

e-Book
Digital version of a book, readable on an electronic device.

e-Zine
As with e-Books, an e-Zine is a magazine only published and available online.
(seems to be quite some magazines that have been classed as e-Zines - e.g. AP)

Facsimilie
Copy or reproduction of an old book or other historical item that is as true to the source as possible, replicating scale, colour, condition and other qualities.
(some of the things classed as facsimiles probably aren’t - do we need this category?)

Flexibound
Also known as flexi-binding or Dutch binding. Lightweight book somewhere between hardback and paperback with flexible cover with round spine and endpapers. Book lies flat when open.

Hardback + CD
See below

Hardback
Also known as hardcover, hardbound, and sometimes case-bound. A book with rigid protective covers with a flexible, sewn spine allowing the open book to lie flat.

Incunable
Also known as incunabulum. A book, pamphlet, or broadside printed in Europe before the year 1501

Journal
A periodical or magazine based around a specific topic, could be academic, medical, etc.
Not to be confused with a diary style of journal (this would be a genre rather than format).

Loose-leaf/Binder
Papers with punched holes stored in a metal ring binder. Pages not bound.

Magazine
A periodical publication covering a particular subject or area of interest containing articles, photos, and illustrations.

Manuscript
A handwritten (not typed) document. Also an author’s text that is yet unpublished.

Mass-Market Paperback
Also known as MMPBs. Smaller than standard paperback books, usually 4x7 inches with smaller font. Often called pocket books, as they can fit into a purse or a back pocket.

Miniature book
A very small book; dimensions not specified but most collectors in the US consider a book under 3 inches tall to be miniature.

Monograph
Specialist work of writing on a single subject or an aspect of a subject, often by a single author, and usually on a scholarly subject.
In library cataloging, monograph can also refer to a nonserial publication complete in one volume (book) or a definite number of volumes (as opposed to a serial publication).

Other
Can be used when entering an item which does not fit the format description of any of the given options.

Padded Baby Book
Soft, padded or cloth pages printed for babies.

Pamphlet
A small booklet or leaflet containing information or arguments about a single subject.

Paperback
Also known as a softcover or softback.Thick paper or paperboard cover, and often held together with glue rather than stitches or staples.

Paperback + Cassette
Paperback + CD
Paperback + Flexi-Disc

See Paperback

Pocket book
Same as MMPB or paperback

Pop-Up Book
Also known as a moveable book. Pop up books include text, illustrations, and folded, glued, or pull-tab elements that move within the pages of the story.

Post-Incunable
Refers to books printed after 1500 (though experts have not yet agreed on how long after). For books printed in the UK, the term generally covers 1501–1520, and for books printed in mainland Europe, 1501–1540.

Printing/Uncorrected Proof
A copy of a book release prior to official publication that needs to be reviewed for errors and corrections. Generally very plainly bound, and distributed only for final editing or promotion.

Promo
Used for promotional material, like guides, flyers, pre-publication samplers.

Pulp Magazine
Inexpensive fiction magazines that were published from 1896 to the late 1950s. The term pulp derives from the cheap wood pulp paper on which the magazines were printed.

Sheet Music
Handwritten or printed musical notation that uses musical symbols to indicate the pitches (melodies), rhythms or chords of a song or instrumental musical piece.

Soft cover
See Paperback

Soundbook
A children’s book with buttons that make sound effects when pressed. Not to be confused wtih audiobook.

Spiral-Bound
A book bound with a wire or plastic spiral threaded through a row of holes along one edge.

Stamped/Die Cut Stories
Die-cut perforations are cut by a metal device to produce perforation-like wavy lines for separating stamps. Self-adhesive stamps are die-cut.

Trade Paperback
Paperbacks issued in the same size and format as a hardcover edition of the same book. Unlike the smaller and less expensive mass-market paperback, trade paperbacks often are identical to a hardback book, even having the same page numbers.

Unknown
To be used only as a placeholder when making an edit on a submission without the item in front of you. As Format is a required field, you won’t be able to save any changes without entering something into this field. Use only when necessary and request that the original submitter updates with the correct format in the Submission Notes.
This was not previously a required field, which is why some submissions were able to be saved without entering this data.

Zine
A small-circulation self-published work of original or appropriated texts and images, usually reproduced via photocopier. Short for magazine or fanzine.

Original Language Title

If the book was originally published in a language other than the version you are submitting, include the original title of the book. This information can usually be found on the copyright page.

If you’re submitting a book in its original language, leave this field blank.

Notes

Use this free text field to add any additional details about the book that don't fit in any of the above fields. This includes distinguishing features of the book, or secondary sources consulted for the submission.

Don't use this field for data that belongs in another field.

Please do not include subjective opinions, reviews, promotional language or hype, or condition notes.

Title

Enter the title exactly as it appears on the book in Title Case. Title case requires all words in the title to be capitalized, with the exception of words like conjunctions, articles, and prepositions.

If the title differs on different parts of the book (e.g. cover, spine, copyright page) use the most visually obvious title. Use the Notes section to mention any important differences.

Subtitles should be added into the this field using a colon as a separator (e.g. Title: Subtitle).

What to capitalize with title case:
First word
Last word
* All important words in the title (Adjectives, adverbs, nouns, pronouns, subordinating conjunctions, verbs).

What not to capitalize:
Articles (a, an, the)
Coordinating Conjunctions (and, but, for)
Short (fewer than 5 letters)
Prepositions (at, by, from, etc.)

Depth

Depth refers to how thick the book is; this should be measured by the width of the spine.

Chapters

Enter chapter titles and numbers as they appear on the table of contents. Include section titles and headers.

Width

Width refers to the length of the cover from left to right.

Languages

Enter the language of the book you're submitting. Please note, this does not refer to the original language the book was published in. This information can be added to the Original Language section below.

Credits

A Credit is anyone who was involved in the creation of the book, like the author, editor, publisher, copyright holder, cover design, and so on.

Enter the credit's name exactly as it appears on the book.

If the name is different to how the credit is often known, use the Name Variation (NV) function (click the pencil icon) and add the name they're primarily known as.

Add only one name per field. To add more, click Add Credits.

Weight

Enter the weight of the book to one decimal place (if needed). Select your preferred unit of measurement (kilograms, grams, or pounds) from the dropdown menu on the right.

Location of Publication

Add the town/city and country if available, or just the country. This information is usually on the copyright page of the book.

Genre(s)

Enter the genre of the content of the book. Genre should be kept broad when possible; you can add sub-genres or more detail in the Notes section if required.

Identifying Codes

We strongly recommend adding every identifying code on the book to your submission as this is the best differentiator for physical items.

Enter codes exactly as they appear on the book - use dashes or spaces between numbers if that's how it's printed on the book.

Click read more for information on what each identifying code looks like and where to find it.

Please add any identifying codes on your book.

This is one of the most important fields on the submission form as they are key in differentiating one version of a book from another.

Identifying code is not a required field as not all items have one, but we strongly encourage you to add any and all identifying codes if your book does have them.

Dewey Decimal Classification Number
Should only be added if printed inside the book, usually on the verso of the title page. More information.
Will look something like this: 613.6’9--dc23 or 823’.914 -- dc21

ISBN (International Standard Book Number)
A unique book identifying number. Introduced in 1970 it has been published as international standard ISO 2108.

ISBN 10
A 10 digit ISBN number.

ISBN 13
A 13 digit ISBN number, only on books printed after 1 January 2007.

ISMN (International Standard Music Number)
A unique identifying number for printed music. Introduced in 1993 and published as international standard ISO 10957. ISMNs before 2008 were an M followed by 9 digits (e.g. M-2306-7118-7). Since 2008 ISMNs are a thirteen digit number always starting with 979-0 (e.g. 979-0-060-11561-5).

ISSN (International Standard Serial Number)
A unique identifying number for a serial publication. Drafted in 1971 and published in 1975 as international standard ISO 3297.

Library of Congress Call Number
An alternative term for Library of Congress Classification Number

Library of Congress Catalog Card Number (LCCN)
Also known as Library of Congress Control Number.
LCCN structure between 1989-2000 consisted of alphabetic prefix, year, serial number, supplement number, suffix / alphabetic identifier and revision date.
LCCN structure from 2001 to now is alphabetic prefix, year and serial number.

Library of Congress Classification Number
Should only be added if printed inside the book, usually on the verso of the title page. An example of the format might be: AA000000.A00 YYYY (year refers to year of publication or copyright) More Information
Examples:
VG87.E64 2015
PR6005.L36A618 1997

Barcode
EAN

International Article Number - also known as the European Article Number. Generally 13 digits long, but has been adapted to different lengths to accomodate smaller packaging sizes. This standard has been subsumed by GTIN (Global Trade Item Number).
May also be EAN (5), e.g. 52699

Printer's Key
The printer’s key, also known as the number line, is a line of text printed on the copyright page (often the verso of the title page, especially in English-language publishing) of books, used to indicate the print run.
e.g. 1 3 5 7 9 10 8 6 4 2

NIPO (Número de Identificación de las Publicaciones Oficiales)
More Information

DL (Depósito Legal)
More Information

Series Number
SBN (Standard Book Numbering)
A 9 digit unique book identifying number, introduced in 1966 and discontinued in 1974.

Volume Number
Typically used for periodicals, like magazines or journals. The Volume Number generally refers to the number of years the publication has been circulated.

Issue Number
Also commonly used for periodicals, the issues refers to how many times that periodical has been published that year.

Works

The Work is the composition, or creative piece of text published in the physical object. E.g. the novel, short story, poem, article, or other creative work.

The Work should be entered under the original title in the original language in which it was published.

The Work page groups together all published editions of that work.

Height

Height refers to the length of the book from the top to the bottom of the cover.